Supplier data
From supplier PDFs to ready product sheets.
Without re-keying anything by hand.
Every supplier sends data their own way — PDFs, price lists, spreadsheets. Docfire reads it, structures it and turns it into ready-to-use product sheets, with AI doing the boring work for you.
Today supplier data is re-keyed by hand
A PDF catalog arrives, a price list, a spreadsheet. Someone opens it, reads it and copies codes, descriptions, attributes and prices into the system. For every supplier, on every update.
Every supplier a format
PDFs, spreadsheets, printed price lists: no one sends data the same way.
Endless copy-paste
Hours spent moving rows from one file to another, product by product.
Transcription errors
A wrong code, an old price: the error starts in the data and ends up in print.
Missed updates
The supplier changes a price and you find out too late, once it's already in the price list.
The possible routes
To bring supplier data in, you usually pick one of three routes. Each has a limit.
Manual copy-paste
Reliable while products are few. Impossible to scale as suppliers and SKUs grow.
The custom script
Works until the supplier changes the file format. Then it breaks and has to be redone.
Generic OCR
It extracts the text, but doesn't understand what a code, an attribute or a price is: the cleanup is still on you.
With Docfire: the AI reads, you approve
You upload what the supplier sends. The AI extracts and maps the data onto your sheets. You always have the final say.
1. Upload
PDF, Excel, CSV, price list: drop in the supplier's file as it is.
2. AI extracts
Docfire recognizes codes, descriptions, attributes and prices and maps them onto your sheets.
3. You review
You review and approve: the AI proposes, the decision stays yours. Nothing goes live without your ok.
4. Enrich & translate
Descriptions improved and translated into multiple languages, automatically.
5. Publish everywhere
Ready sheets become your product record, feeding website, catalogs and labels.
When it's the right fit
Docfire is at its best if this sounds like you:
- You work with many suppliers, each with their own format.
- You receive PDF catalogs and price lists constantly.
- You have many sheets to create and keep up to date.
- You want to stop re-keying data by hand.
Frequently asked questions
What formats can it read?
PDF, Excel, CSV, XML and data via API. You upload whatever the supplier sends.
Does it work with messy or scanned PDFs?
Yes, the AI interprets them anyway. For unclear cases it flags them and you confirm.
What if the AI gets it wrong?
It can happen: that's why your approval always comes before publishing. The AI proposes, you decide.
Does it translate the sheets too?
Yes, it enriches and translates descriptions into multiple languages automatically.
Where do the ready sheets end up?
They become your product record, from which you generate website, catalogs and labels — always consistent.
How much does it cost?
Pricing is public, in euros, and starts at €100/month. You'll find everything on the pricing page.
Related solutions
Stop re-keying supplier data
The AI does the boring work, you keep control. Ready sheets, no copy-paste.